Privacy Policy

VOLTOPEDIA PLATFORM PRIVACY POLICY

§ 1. General information

  1. The administrator of personal data collected via the Voltopedia platform (https://voltopedia.pl) is epiLED Polska Sp. z o.o. with its registered office in Poland, Wrocław (54-611), ul. Stanisławowska 27, NIP: 8943204631, REGON: 524406660, KRS: 0001017413.
  2. The administrator has appointed a contact point for matters relating to personal data protection: rodo@voltopedia.pl.
  3. Personal data is processed in accordance with the GDPR (EU 2016/679) and the Personal Data Protection Act.
  4. The administrator uses modern technical measures (including SSL/TLS encryption) to protect the transmitted data from unauthorised access.

§ 2. Purposes and grounds for data processing Data is processed for the following purposes:

  1. Execution of orders and sales contracts: Processing is necessary for the performance of a contract (Article 6(1)(b) of the GDPR).
  2. Maintaining a B2B Account: Handling registration, verifying Professional/Non-Professional status and accessing purchase history (Article 6(1)(b) of the GDPR).
  3. Tax and accounting obligations: Issuing invoices and storing financial documentation (Article 6(1)(c) of the GDPR).
  4. Trade credit: Verification of the counterparty's payment credibility on the basis of a legitimate interest (Article 6(1)(f) of the GDPR).
  5. Direct marketing and newsletter: Informing you about LED news and promotions based on your consent (Article 6(1)(a) of the GDPR).
  6. Claims handling: Establishing, investigating or defending against possible claims (Article 6(1)(f) of the GDPR).

§ 3. Data recipients Your data may be transferred to entities supporting Voltopedia's activities:

  1. Logistics operators: DHL and UPS for the purpose of delivering goods.
  2. Payment systems: PayU S.A. for the purpose of processing fast online payments.
  3. Hosting and IT: Server and ERP system providers for sales management.
  4. Legal and accounting services: Law firms and accounting offices supporting epiLED Polska Sp. z o.o..

§ 4. Rights of the data subject You have the right to:

  1. Access your data and receive a copy of it.
  2. Rectify (correct) your data.
  3. Erase your data (‘right to be forgotten’).
  4. Restrict processing.
  5. Transfer your data.
  6. Object to processing (especially for marketing purposes).
  7. Lodge a complaint with the President of the Personal Data Protection Office.

§ 5. Data retention period

The data is stored for the duration of the contract and, after its termination, for the period required by tax law (usually 5 years) or until the claims become time-barred.